The issue of this Centre Policy is provisional pending the approval from JCQ.
Public Examination Information
Throughout this section is information for all students taking GCSE and A-Level examinations, including timetable, advice and all rules and regulations. The downloadable documents at the top of this page include all information on this page. All information, including students personalised examination timetables, is available to each student on the VLE.
At St Edmund’s College, we have an Examinations Officer, Mrs Waite, who is responsible for the smooth running of examinations each year. Mrs Waite can be contacted by email at firstname.lastname@example.org or by phone on 01920 824256 for any queries you may have.
A message from Mrs Waite, Examinations Officer:
We are currently working on resolving clashes in line with the rules and regulations set down by the Joint Council for Qualifications (JCQ). Further information will be published in due course. For clashes involving multiple exams the students concerned will be contacted individually.
Before your child’s examinations begin, they will be given two copies of their Statement of Entry and a Personal Examination Timetable along with copies of the Notices and Warnings issued by the Examination Boards. They MUST check the Statement and Timetable very carefully. The important things to check are:
- Their personal details – is your name spelt correctly? Is your date of birth correct? This information will appear on your certificates and so needs to be correct in order to avoid potential problems later. Please also remember that you will need to write your name on your examination paper exactly as it appears here so now is the time to make sure this is correct.
- The examinations for which they are entered – especially the level
If you find any errors, please double check with the relevant Head of Department before speaking to the Examinations Officer as soon as possible. You must then sign and date the green copy of the Statement of Entry and return to the Examinations Office via your Form Tutor. Read the notes at the foot of the page as your signature is your agreement to the entries made for you and also your agreement that all personal details are correct. It also signifies that you have read and understood the Notices and Warnings issued by the Examination Boards, further copies of which you can find at the back of this booklet and on the VLE.
- Each candidate has a four digit candidate number which is shown on your Statement of Entry and your Timetable, this is the number that they will need to write on their examination papers and for many of their examinations and they will be seated according to their candidate number.
- UCI – each candidate is issued with a Unique Candidate Identifier (12 numbers and 1 letter) which is also shown on their paperwork. This number will usually begin with the Centre Number (17269) unless they have transferred from another school. It is not necessary for them to remember this number.
They must check their timetable carefully and make sure they know when and where their examinations are. Be aware that some venues may have to be changed at short notice, but every effort will be made to avoid this. They should store their timetable somewhere safe and we suggest you keep a copy at home so you are aware of when the examinations are. If they think that there may be an examination clash, please see Mrs Brady as soon as possible.
The examination card shows your child’s name and candidate number and it will be placed on their examination desk. This is so they can be identified by the invigilators and is a requirement of the Examination Boards – they must not deface it or remove it from their desk.
At the start of every examination, they will be told how to complete the details on the front of the paper – they will need to write their name as it appears on their examination card (legal name – not an abbreviation or nickname), their candidate number (4 digits) and St Edmund’s College Centre Number – 17269.
Once the examination has finished and they have been dismissed by the invigilator, they can return to lessons or leave if they are taking study leave. In no circumstances are they to disrupt or disturb the rest of the College.
CONDUCT DURING THE EXAMINATIONS
At St Edmund’s College, we expect the highest standard of behaviour during all examinations, from every student.
- All mobile phones, MP3/4 players. iPods, Smartwatches or any other form of electronic device MUST NOT be brought to the Examination venue. If you do forget to leave them in your locker, hand them into the invigilators and ensure that they are turned off. Possession of any of these items IN the examination room will put you at risk of instant disqualification – THESE ARE EXAMINATION BOARD RULES.
- Examinations will usually take place in the Douay Hall, Galilee Chapel, Griffiths, Bourne and Myers Rooms. Please check the published timetable and ensure you know exactly where your examination will take place.
Morning examinations will start promptly at 9.00am and afternoon examinations at 1.30pm. You should assemble outside the venue at least 10 minutes before these times. You must be punctual – if you are late, the Examination Board reserves the right to refuse to accept your paper.
- As soon as you enter the examination room you must be silent.
- Make sure that you have read and understood the Notices and Warnings in this booklet – these are also displayed inside and outside the Examination Room.
- You must bring only those items, instruments or materials which are permitted for the subject being examined. You may not borrow from other students during the examination. All equipment you bring with you to the examination must be contained in a clear plastic bag or pencil case.
- It is a College rule that you should not wear a watch of any description for your examinations. However, should if you do it must be placed on the desk in front of you and clearly visible to the invigilators.
- You must write in black ink or ball pen. Highlighter pens may be used to highlight details on the QUESTION paper, but must not be used in your answers.
- Correcting fluid/correcting pens must not be used.
- All work, including any rough work, must be done on the stationery provided by the examination board, unless instructions are given to the contrary on the question paper. Any rough work should be neatly crossed through but not deleted as it will be seen by the examiner. However, you will not be given extra paper for rough work.
- In examinations where calculators are allowed, it is your responsibility to ensure that they are in working order. Calculators with any of the following facilities are prohibited:
- Data banks, dictionaries, language translators, retrieval of text or formulae, built-in display of symbolic algebra manipulations, symbolic differentiation or integration, capability of remote communication with other machines
- Calculators with graphic displays and programmable calculators are permitted if they conform to the above restrictions.
- No prepared programmes may be taken into the examination room so any such programmes must be cleared beforehand. Retrieval of information during the examination is an infringement of the regulations.
- Calculator cases, instruction leaflets and similar materials must not be brought into the examination room
- You may not eat or chew during the examination. You may, however, bring with you a small bottle of still water in a clear and unlabelled plastic bottle.
- Mascots of any kind are not permitted.
- You are forbidden to communicate in any way with, seek assistance from, or give assistance to another candidate whilst they are in the examination room. You must sit facing the front at all times.
- You may not begin work on an examination paper until instructed to do so by the invigilator. You must stop writing when instructed by the invigilator. You may not talk until you are out of the examination room.
- If you wish to attract the invigilator’s attention, then raise your hand. Do not, under any circumstances call out. You must not leave your seat without permission.
- If you finish an examination early, you must use the remaining time to check your work – you will not be allowed to leave the examination room before the stated time for the end of your paper.
- Question papers may not be removed from the examination room.
- If you miss a public examination paper, you will not be allowed to sit it at a later time. If you are too unwell to attend, a doctor’s certificate will be required by the Examinations Officer within two days.
- You must come to the examination dressed in the correct College uniform.
- Any misconduct will be reported to the Examination Boards and will be dealt with severely – it may result in you being disqualified from ALL the examinations for which you are entered.
- Do not draw or write offensive comments on the examination papers – if you do, the Examination Boards may refuse to accept your script.
- Please do not write on the examination desks or your candidate details card – this will be regarded as vandalism and you will be asked to pay for any damage.
FREQUENTLY ASKED QUESTIONS
What if I forget to go to an examination?
You can only take an examination at the published time, so if you forget, you have missed the examination.
What if I am late for an examination?
Please make every effort to be on time for your examinations – if you travel to school on the coaches and there are delays, the Examinations Office will be aware and you will be met in the Coach Park and escorted to the examination venue.
If you travel to school by car, please call the Examinations Office on 01920 824256 as soon as you are aware that you will be late.
If you arrive within 30 minutes of the published start time of an examination, you can still sit the paper and are entitled to the full time allowed. If you are more than 30 minutes late, you can still sit the paper but the Examination Board must be informed and may refuse to accept your paper.
What if I am ill?
If you are slightly ill then you should try to sit the examination.
If you are very unwell, your parent/guardian should telephone the Examinations Office by 8.30am on the morning of the examination. If you are so ill that you cannot sit the examination at all, a letter from your doctor will be required which must be given to the Examination Officer within two days of the missed examination.
If you have missed an examination due to genuine illness, the Examinations Officer will apply for special consideration and the Examination Board may award a grade, based on coursework or other written units, but only if 25% of the overall award has been completed.
What if I feel ill during an examination?
If you feel unwell during an examination, raise your hand and wait for an invigilator to come to you. You can leave the examination room under supervision and return when you have recovered. You will be allowed any time you have missed.
Remember – if you have a cold, or suffer from hay fever to bring plenty of tissues with you.
If you need to take essential medication during an examination, please advise the Examinations Officer in advance.
What if the Fire Alarm sounds?
If a full fire alarm sounds during an examination, you will be told to put down your pens and sit in silence to await further instructions.
You will either be led outside in an orderly manner or you will remain seated in the examination room whilst the alarm is silenced.
In either case, the length of time of the disruption will be noted and you will be given that time at the end of the examination. The Examination Board will be informed of the disruption.
What if I need to go to the toilet during the examination?
If you need to go to the toilet during the examination, raise your hand and wait for the invigilator to come to you. He or she will then accompany you to the toilet. The time it takes you to go to the toilet will not be added back.
Remember – going to the toilet not only disturbs other people in the room, it also breaks your concentration so try to go before the start of your examination.
What if I have two or more examinations scheduled at the same time?
If you have more than one examination scheduled at the same time, see the Examinations Officer as soon as you receive your timetable. You will have to have part of your timetable re-arranged to accommodate all your examinations and this will probably mean that you will have to have a period of supervision between examinations, including lunchtimes. You will be able to revise, but you will not be allowed any contact with other students or have your mobile phone or electronic items during this time. Any infringement of these rules can lead to disqualification.
When do I get my results?
|A Level Results Day||Tuesday 10th August 2021|
|GCSE Results Day||Thursday 12th August 2021|
How do I get my results?
All results will be published via the Pupil Portal from 8.30am
Please note that results are not given over the telephone.
If you are concerned about any aspect of your results, please see the relevant Head of Department or the Examinations Officer as soon as possible.
Full certificates will be issued in late October/early November 2020. Students returning to College can collect them from the Examinations Office, otherwise, they will be sent by First Class Mail to the address we hold on file for you – it is important that this is the correct address. Please note that it is not College policy to send such important documents to addresses overseas – if you are an international student and have a UK address, we can send certificates there, alternatively, you will have to transfer GPB50 to the College account to cover the cost of a courier to your home address.
If you need written confirmation of results for university or visa purposes before the certificates are issued, please ensure that the Examinations Office has your details before you leave College.